Payment modes

This setting defines the list of payment modes that show up in Dolibarr: on a quotation, an order, an invoice, a customer's record, and when you record a payment you have received.

Where this happens

In the Setup menu, entry Dictionaries, then the Payment modes row.

Do not confuse this row with Payment conditions, just above it in the same list: that one sets payment deadlines (on receipt, 30 days end of month...), not the way the customer pays.

What the list contains

Four modes exist by default and their code cannot be changed: Cash, Credit card, Cheque, Bank transfer. You can only enable or disable them.

Other rows exist in addition (Direct debit, Bill of exchange, Online payment...), and those can be freely edited: code, label and type are yours to set.

For each row:

1. Code: short technical identifier, fixed for the four base modes.
2. Label: the text shown in the dropdown menus. Editable, to match your own wording.
3. Type: Customer, Vendor, or both. A row set to "Customer" will not show up when you record a payment to a vendor, and the other way round.
4. Accounting code (optional): the code used for your accounting export. Ask your accountant if you export your entries to accounting software.

Enabling or disabling a mode

A click on the switch in the Status column, on the right, enables or disables the row. Green, it is enabled and shows up in the dropdown menus. Grey, as in the example above, it is disabled and no longer shows up, without erasing the history of payments already recorded with that mode.

Keep only the modes you actually use enabled. A short list avoids hesitation when entering data, for you and for any colleagues.

Taking card payments

Enabling "Credit card" in this list only lets you pick that mention on a document or when recording a payment, for instance after a payment taken on your card reader in store.

This is not online payment

Enabling it does not give your customers the ability to pay online directly from a quotation or invoice. Online card payment is a separate feature, which requires a payment module and a contract with a provider. If you are interested, write to me, it is a separate topic to look into.

Where this setting shows up next

• On each customer or vendor record, a default payment mode can be chosen: it will be proposed automatically on their next documents.
• On each quotation, order or invoice, the Payment mode field offers the list you have just set here.
• When you record a payment received, under Invoices | Payments, the same field is used again to note how the customer paid.

Any question about your installation? Write to me.